Permit Clerk

Municipal Management Services, Inc., has an immediate opening for a Full-time Permit Clerk. 

SUMMARY

Perform a variety of duties in support of the Building Department. Coordinates issuance of various permits for the Village, including:

• greeting applicants and explaining procedures for acquiring permits to the public
• receives payments for permits

Essential and other important responsibilities and duties may include, but are not

limited to, the following:

Essential Functions:

1. Issue building and other applicable permits, licenses and certificates of occupancy within the Building Department
2. Provide information and documents to contractors, developers, general public and other parties related to building and development within the Village.
3. Answers the telephone and transfers callers to appropriate parties; responds to questions and requests for information regarding fees, codes, and permits.
4. Prepare inspection schedules; review permit applications.
5. Calculate permit and impact fees; receive money for permits; reconcile the cash drawer daily.
6. Perform a wide variety of general clerical work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information.
7. Prepare monthly permit reports; enter a variety of data and information into various computer programs.
8. Operate a variety of office equipment including telephones, computers, copy machines and facsimile machines; input and retrieve data and text. Communicate on a two-way radio with inspectors and other city personnel.

Marginal Functions:

1. Perform additional related duties as required.
2. Assist the other Village personnel as required.
3. Order office supplies as needed.
4. Train other Permit Clerk personnel as required.

Knowledge of:

• Local building codes and regulations.
• Procedures for obtaining building permits.
• Cash management processes.
• Principles and procedures of record keeping and record retention.
• Office procedures, methods, and computer equipment.

Ability to:

• Communicate clearly and concisely, both orally and in writing.
• Perform mathematical computations and simple accounting tasks.
• Communicate city codes and ordinances to the general public.
• Compile and collect data.
• Operate office equipment, including computers and supporting word processing

    and spreadsheet applications.

• Handle all types of customers.
• Maintain effective working relationships.

EXPERIENCE and TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required

Knowledge, Skills and Abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Education and/or Experience:

High school diploma or GED equivalent and two years’ experience in customer

service, permitting, or related field required.

License or Certificate:

Possession of, or ability to obtain and maintain a valid driver's license and operate a motor vehicle.  

SUPERVISION RECEIVED and EXERCISED

Receives general supervision from the Building Department Supervisor.

Exercises no supervision.

WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens; high levels of customer

contact.

Physical Conditions:

Essential and marginal functions require maintaining physical condition

necessary for sitting and standing for prolonged periods of time; required to push,

pull, reach, stoop, lift light objects; finger dexterity required.

Maintain mental capacity that permits making sound judgments regarding work

and have regular attendance.

Must also pass post-offer drug testing, criminal background and credit history

checks.